Records Management
Organisations in industries such as healthcare, pharmaceuticals, energy, and financial services face challenges in managing and archiving records, including office documents and e-mail. These organisations must both reduce the cost of maintaining records and meet compliance requirements.
An electronic records management solution built on the 2007 Microsoft Office system enables organisations to control and manage information more efficiently, while helping to reduce the costs of complying with financial, regulatory, and operational standards.
API Software is a Microsoft Gold Partner with recognised expertise in delivering business solutions based on the Microsoft SharePoint and SQL Server platforms. Having attained both the Microsoft Information Worker and Data Management competencies we are ideally positioned to assist our clients deliver solutions based on the Microsoft platform.
A typical solution could include the following components:
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Records Repository: An interface that helps people and automated systems easily submit content to a records repository. Automated record routing directs content to its proper location within the records management system based on content type. |
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Policy and Auditing: Content-type and policy-based record retention and expiration schedules with auditing and reporting of policy-based actions. |
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Records Search: Enhanced search capabilities and improved levels of storage make retrieval easier and more efficient. |
Back office and administration costs are constantly under pressure and our efficient and effective technology solutions are playing a major role in clients such as Peel Ports, ScotMid and Aggreko.
By adopting an integrated records management solution based on the Microsoft Office system, enterprises can:
- Improve efficiency
- Lower the cost of compliance by automating manual processes
- Increase control over information, resulting in less work
- Enhance search by collecting more detailed metadata
- Improve auditing, reporting, and version control capabilities
